Meeting Minutes (Aug 13, 2020)

Prayer Requests – Becky

Kudos

Steve Lundeen

Dr. Rodgers

Welcome everyone!
Hope everyone is successful this semester!
The Central Office has a stipulation in place for Faculty GCDs to approve any chapter events that are going to happen to ensure that local policies are being followed
Adequate precautions need to be taken for events to be approved

Regent – Nikole

Welcome Back!
COVID updates
There is a new COVID screening Google form for attendees of events to fill out for any events we have
Jennie will send out in weekly email
Atlantic Province Brotherhood Development
Registration is free
All brothers are encouraged to attend as many events as they can (Taylor Harris, Nikole, and Stephanie will be presenting)
Atlantic Province awards survey will be linked in email- please fill out!

Vice Regent – Ashleigh

Committee Meetings - 70/30
Reminder that committee meetings are part of 70/30 attendance policy
Attendance only counts when you are in class like chapter meetings
Scholarship committee meeting 8pm next Monday
2019-2020 Awards Survey
Would normally present in spring at formal, but were were unable to have formal d/t COVID
Please fill out this form by next Friday August 21!
Ashleigh will look into service awards to add to survey'
CV Reviews still open until fall

Treasurer – Jacob

Secretary –Jennie

Weekly emails
Let Jennie know if you have any feedback
HeelLife
Any events that involve non-brothers will need an event page on HeelLife- make sure you RSVP (will be required for attendance)

Chaplain – Becky

Professional Chair – Kevin

Pledgemaster & Assistant Pledgemaster – Amanda & Jonathan

Recruitment Chairs- Katie & Sarah

Rush Dates/Times
Speed Dating, Alumni Panel, Trivia, Tie Dye
Speed Dating - September 3rd from 6-9 PM (in person)
Will have a list of ice-breaker questions
Alumni panel - September 8th from 7-8 PM (zoom)
Plan to ask: Dr. Rodgers, the lundeens, Trusha has already agreed to speak, either a PY2 resident or Dwills
Trivia - September 18th from 7-9 PM (zoom)
Tie Dye - September 26th from 1-4 PM (in person)
Current plan is to tie dye bandanas and send ppl home with goodie bags with 2 hair ties, a coffee filter (or cloth filter), etc. so they can make their own masks with the bandanas
Formal recruitment - October 4th from 9 AM to 1 PM (in person)
Cannot have more than 25 people at each in-person event- 15 rushees, 10 brothers
All in-person events will be outside except interviews for formal recruitment- will be 6ft apart
Please fill out brother spotlight for rush season!
Shout out to Yan for helping out!

Alumni Chair – Ashlyn

Virtual 50th Anniversary Party
Proposal: To hold the Virtual 50th Anniversary Party on Saturday, November 7
Status: Passed

House Manager & Assistant House Manager – Brendan & SiTong

Bathroom
On a pause for right now due to economics
House committee first meeting next Wednesday
Weekly Cleanups
We will not be using the house as much so probably do not need to do weekly cleanups
Working on how to best go about this- maybe biweekly cleanups
How will this work?
After events

Historian – Yan

E-Board Spotlight
Eboard members please fill out the google form
Summer Brother Spolight
Another google form!- no deadline but would be good to have done by the end of August before Rush starts
Showcase for brothers who had internships/awards over the summer
Also if you heard that a brother did something cool over the summer, you can fill it out on their behalf!
Please take pictures at events b/c Yan is not in Chapel Hill currently!
Can put photos in google folder that Yan will send out

Social Chair – Sydney

Summer Awards Ceremony 8/28 at 6:30PM
Move to a completely virtual event or have a sign up sheet sent out in advance (max 25 people, priority to senior brothers giving gifts and people giving/receiving awards? Other ideas for who is prioritized?)
Would move to a lottery after we meet 25 people
Will send out google form shortly
How can we ensure that people who take spots actually attend?

Sergeant-at-Arms – Zayan

House Safety Rules for COVID
Face Coverings to prevent droplet to droplet transmission
Physical Distancing both indoors and outdoors
Try not to share items
Wash hands for at least 20 seconds or use hand sanitizer with at least 60% alcohol
Commonly missed areas during hand washing
Call medical provider if you experience any COVID symptoms
Avoid large gatherings
This powerpoint will be sent out in weekly email on Monday!
Committee meeting- 8/13 4PM

Fundraising Chair – Vany

Fundraising Survey: https://tinyurl.com/y6y6zaqd
Contactless House Pick Up
Brothers can pick up for friends/roommates, just leave a comment or let me know!
KY Merch Link: https://tinyurl.com/yypl3kse
ESOP Thank You Cards: https://tinyurl.com/y5ywp5cw
Can we start advertising these to the school?
Will ask Sam V
Atlantic Province Reminders
Operations (Regent, Vice Regent):
Pledging (Regent, Plegdgemaster, Assistant Pledgemaster)
Social Events (Regent, Social Chair, House Manager)
Philanthropy/Service Events (Regent, Chaplain, Philanthropy Chair, Service Chair)
Fundraising Events (Regent, Fundraising Chair)
Programming for Alumni Brothers (Regent, Alumni Chair)
Treasurer (Regent, Treasurer)
Recruitment (Regent, Recruitment Chair)
Professional Development (Regent, Vice Regent, Professional Chair)

Webmaster – Taek

Legislative Chair – Justin

Legislative Committee Meeting TBD
Atlantic Province, Brotherhood Development Series → Legislation Review session on Wed, Aug 26 @ 7pm
Legislative committee tasked with an agreement form for brothers to sign with house regulations, ESOP guidelines, national guidelines, etc. (COVID-related)

Brotherhood Development Chair – Sanni

Work In Progress